Constitution
1)
The name of
the association shall be the THE RINGWOOD & DISTRICT 8-BALL POOL LEAGUE. (RDPL).
2)
The
Association is formed for the purposes of promoting the game of pool in
pubs/clubs, to organise individual, pairs and team knockout competitions and to
negotiate sponsorship for the game within The Association.
COMMITTEE
1)
The
Association shall elect a committee to manage all business appertaining to the
Association.
2)
The
committee will be made up of representatives from affiliated teams.
From these committee members, 3 Main Officers will be elected by the
Committee. These officers will be The Chairman, Secretary and Treasurer.
All officers/committee members will hold office for one year.
All retiring officers/committee members will be eligible to stand for
re-election. The committee will
appoint any member of the incumbent sub-committee to fill any vacancy that may
occur providing that such a vacancy occurs during his/her period in office.
Members can also be co-opted by the committee to help with the running of
the Association. Co-opted members
however, are not full committee members and are only co-opted until the AGM.
3)
The
committee shall have full authority to make any decisions that in its opinion is
deemed necessary or beneficial to its members and shall have the right to alter
or amend any fixture or advertisement that they consider not necessary.
4)
At all
meetings 4 representatives of the committee including 1 main officer shall
constitute a quorum for the purpose of carrying on the business of the
Association.
5)
Any member
of the committee may call an Extra Ordinary Meeting after giving at least 7 days
notice to the secretary and giving the reason they require the meeting.
The reason to be given to all members of the committee 2 days before the
meeting.
6)
Normal
meetings to be held as and when required to carry out the business of the
Association.
7)
The
committee's decision shall be final in all matters relating to The Association.
8)
Any member
of the committee who is continuously absent from normal meetings will be dealt
with by the committee.
9)
During
voting all committee members present (except Chairman) will have one vote. In
the event of a tied vote, the Chairman will have the second casting vote.
Co-Opted Members do not have a vote.
10)
No member
of the committee may take part in any vote involving a team or individual who
plays in the team which the member represents. If there is a tied vote and the
Chairman is a representative of the team in question then the Vice-Chairman will
have the second casting vote.
11)
All monies
held by The Association will after deduction of managerial expenses be used for
the benefit of all members of The Association.
12)
The
following officers (Chairman, Treasurer and Secretary) will be responsible for
the finances of The Association, all cheques must have two (2) signatures as per
the bank mandate, (Treasurer, Chairman or Secretary).
The Treasurer will check all income and expenditure and at all times
observe proper banking procedures.
13)
The
Treasurer will provide details of funds available quarterly at the normal
committee meetings, and a full annual Income and Expenditure one week prior to
the A.G.M.
1)
Membership
of the Association will be open to teams playing from venues in the Ringwood
& District area providing the venue has at least one standard size pool
table. (i.e) standard size being 7 x 4, balls to be a different colour to the
cloth.
2)
The
committee reserve the right to refuse membership to any team or individual if
for any reason they consider that granting membership shall be detrimental to
the Association.
3)
The fee for
teams wishing to affiliate will be determined annually by the committee.
Any teams not paying their affiliation fee within 21 days from
application will be deemed to have resigned their membership and will be refused
all benefits of the Association.
DISCIPLINE
1)
The
committee reserve the right to fine, suspend or expel any member or committee
member for breach of these rules or any rules that the committee make at any
future time, or for any act deemed to have brought The Association into
disrepute. Any team or individual
player or Committee Member accused of any offence against The Association will
be given every opportunity to defend themselves or explain their conduct to the
committee, except for Gross-Misconduct where the Committee reserves the Right of
Appeal.
2)
Any team or
individual player or Committee Member who
is expelled may not enter any competition organised by The Association, (subject
to appeal), or play for any team who is a member of The Association until he/she
has been re-admitted after appeal or serving of such a suspension.
They will also forfeit the whole of any subscription paid for the current
year, or competition entry fees and rights or entitlements formally given to
them as a members of the Association.
3)
Any team
who expels a player must notify the Secretary in writing giving the reasons for
expulsion
1)
The Annual
General Meeting of the Association will take place yearly at which the election
of the committee will take place and any proposed changes to the Association
rules from members are discussed and voted on.
2)
Only
Affiliated team members are allowed to attend the AGM plus the committee of the
Association.
3)
Affiliated
team captains (or captains nominated representative) and the committee shall
have one vote only, with the exception of the Chairman who shall have a casting
vote where needed.
4)
Any member
wishing to become a committee member may apply at the annual general meeting.
5) Any planned alteration to the Constitution can be discussed at normal meetings, but can only be changed either at the A.G.M or at an Extra-Ordinary General Meeting providing that there is a quorum and a majority of members present vote for the motion.